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Institutional Effectiveness & Assessment

IEC Charge | IEC Assessment Schedule | Process Diagram & Flowcharts | Assessment Process Grid

The components of CCC's Assessment, Planning and Institutional Effectiveness represent all college areas. These components are overseen by the Institutional Effectiveness Committee (IEC) to ensure that Cumberland County College is systematically assessing both student learning outcomes and institutional effectiveness outcomes. The diagram below shows the three broad areas: Academic & Related Programs, Student Development and Administrative Services.

Components of CCC's Assessment, Planning & Institutional Effectiveness


Components of CCC



The Institutional Effectiveness Committee (IEC) represents all college areas and includes both Vice Presidents as ex-officio members. The purpose of the IEC is to ensure that Cumberland County College is systematically assessing both student learning outcomes and institutional effectiveness outcomes. As such, the Committee has the following responsibilities:

1. The IEC will develop and provide oversight for the College's assessment process, including implementation of the Assessment Plan for Student Learning Outcomes and Institutional Effectiveness.
2. The IEC will review and verify that program goals and objectives are related to institutional goals and objectives.
3. Using appropriate criteria, the IEC will evaluate the assessment process and procedures in terms of timeliness of reporting, data collection, and record keeping.
4. In conjunction with appropriate groups, the IEC will revise the Expanded Statement of Institutional Purpose as necessary so that the College's mission and goals will be applied to the assessment process.
5. The IEC will establish and disseminate the annual timelines and requirements for systematic assessment of each college area.
6. The IEC will provide technical assistance through Planning and Research, and the Office of Instructional Research in order to develop measures, grading checklists, and to assist in research designs for measurement of outcomes.
7. The IEC will review program and departmental outcomes in order to make appropriate recommendations for improving the assessment process.
8. The IEC will assist in the collection, preparation, and organization of data for the College's overall assessment plan and reports.
9. The IEC will submit an annual summary of Institutional Effectiveness reports to the College community.
10. The IEC will assist in the collection of data and preparation of reports for the Middle States Association.


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IEC Assessment Schedule, Process Grid and Diagrams


Table 1

Table 2

Table 3


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Planning & Assessment Diagrams


Table 4 Thumb
  
Table 5 thumb
Table 6 thumb
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Assessment Process Grid


Task

Responsible Individuals

Target Dates
1) Departments and Areas being reviewed will be notified by memo from the Chair of the Institutional Effectiveness Committee (IEC) of the upcoming assessment. Administrative & Student Development Areas will be reviewed on a three year cycle. Academic Programs will be formally assessed as part of the Program Review process and that schedule is determined by the VP of Acad. Affairs. Academic Programs cycle may be modified due to the need to balance the Academic Areas being reviewed. VP Acad. Affairs & Enr. Services, VP Finance & Admin. Services
Director of P& R
Chair IEC
March

2) For Academic Programs, select at least 5 student learning outcomes from your Assessment Plan for Student Learning Outcomes and Institutional Effectiveness Binder/TracDat database; also include an outcome related to information literacy. For Non-Academic Areas (Student Development and Administrative Services), select at least 3 outcomes from your Assessment Plan for Student Learning Outcomes and Institutional Effectiveness Binder/TracDat database.

Directors of Admin. & Student Development Areas
Deans

April

3a) The IEC will meet to review outcomes statements of areas to be assessed.

IEC Meeting

May

3b) Set up an appointment to meet with the Office of Planning and Research (P&R) / Instructional Research (OIR) for assistance in developing evaluation guidelines or measurement processes; consult with the Librarians to review assignments, measures, and evaluation tools for information literacy skills.

Directors of Admin. & Student Development Areas
Deans

May

3c) Attend a TracDat workshop session to add and/or modify the selected outcomes entered into system for your areas that are being reviewed. In preparation for this workshop, you will already havedefined how selected outcomes will be measured and set criteria for how the outcome will be assessed. During the workshop session, you will be responsible for inputting data into your plan.

Directors of Admin. & Student Development Areas
Deans

August/September

4) Programs/Areas being formally reviewed should begin collecting data related to their selected outcomes data in September. This data will be submitted as a summary interim report due in January.

Directors of Admin. & Student Development Areas
Faculty & Deans

September

5) Programs/Areas being reviewed must submit an Interim Assessment Report to the IEC via TracDat. ( TracDat workshop will be available)

Directors of Admin. & Student Development Areas
Faculty & Deans

January

6) Summarize data and input results from your assessment plan into TracDat at a work session. During this phase the areas/programs under review will add results and upload supporting documents into TracDat.

Directors of Admin. & Student Dev.Areas, Faculty & Deans, Planning & Research

March - May

7) All final data will be available to IEC for review via TracDat.

Directors of Admin. & Student Development Areas
Deans

July

8a) The Program Review Committee will provide a summary of Program Review recommendations to the Institutional Effectiveness Committee. (Academic Programs only)

Program Review Committee

July

8b) IEC subcommittees will meet to review reports that were entered into TracDat; each member will complete a rubric/matrix worksheet providing feedback to the area/program they reviewed.

IEC subcommittees

July

9) Subcommittee chair summarizes feedback/recommendations from each member.

IEC subcommittees

August

10) Subcommittee chair forwards a one page summary report to the chair of IEC

Subcommittee chairs and IEC Chair

Mid-September

11) A preliminary meeting, prior to the full IEC meeting will be scheduled between subcommittees and IEC Chair to review responses.

IEC Chair and IEC subcommittees, subcommittee chairs

Mid-September

12) Individualized Summary Reports are presented at IEC meeting to entire committee.

IEC Chair and subcommittee chairs

Late-September

13) An overall Final Summary Report on Annual Assessment Results with recommendations for consideration in the resource allocation process is submitted to the VP Acad. Affairs & Enrollment Services and the VP Finance and Administrative Services. This Final Annual Assessment Report is then filed in TracDat and used in the institutional budget request process.

IEC Chairperson
Director P&R

October

14a) VP for Academic Affairs and Enrollment Services and the VP for Finance and Administrative Services meet with their assigned areas to address any concerns.

VP Academic Affairs and VP Finance and Administration

November

14b) IEC Committee sends written recommendations concerning the assessment process to each area reviewed and to the Program Review chairperson.

IEC Committee

November

15) VP Acad. Affairs presents findings to Board of Trustees at Cumberland County College

VP Acad. Affairs
IEC Chair

December

Tasks 1-15 are repeated

 

 

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