Testing Accommodations Policy & Procedure



Students with disabilities may receive test accommodations determined on an individual basis. Students should discuss their specific needs for testing accommodations with Disability Support Services(DSS) within the first two weeks of a semester.  On occasion, a student may request testing accommodations at a later date in the semester.  At least one week in advance is considered reasonable notice.  If a student requests testing accommodations with less than one week notice, it is up to the discretion of the instructor to provide the accommodations.  Testing accommodations are not retroactive.

Students with documented disabilities who require accommodations must identify themselves to DSS and present appropriate documentation.

If the need for accommodations is deemed appropriate, students are requested to meet with DSS with their course information each semester.  DSS will then generate a testing accommodation request notice, which the student will hand carry to each class instructor. The College agent authorized to determine appropriate academic accommodations is the Disability Support Service office (DSS). Test accommodations determined on a case-by-case basis may include:

  • Extended time to complete examinations and quizzes; 
  • A reduced distraction environment separate from the class; 
  • Special equipment such as a word processor, magnifier, brailler, Kurzweil, Dragon   Naturally Speaking 
  • Readers and/or scribes; and 
  • Alternate formats such as oral or taped tests.


Reasonable accommodations depend upon the nature and degree of severity of the documented disability. While the Americans with Disabilities Act of 1990 requires that priority consideration be given to the specific methods requested by the student, it does not imply that a particular accommodation must be granted if it is deemed not reasonable and other suitable techniques are available. Please note the following:


  • It is DSS policy that students take exams at the scheduled time of the course unless the instructor approves an alternate time/date.  There may be cases where students may need to adjust scheduling of the proctored exam.  These cases may include:  tests that occur before or after DSS business hours, Saturday exams, situations where a student may have another class directly after the scheduled exam. 
  • Students are also advised that it is at the discretion of the faculty member to administer exams within the academic department.  Instructors should consider the following questions:
  • What is the student’s preferred testing environment? 
  • Do you answer questions or give further instructions in class? 
  • Are you able to provide the accommodations in the classroom or in another suitable setting? 
  • Is this an evening exam? 
  • Does the student have another directly after your which would interfere with extended time? 


Exam Administration Procedure


  • When exams or quizzes are to be administered by DSS, students will need to bring the Test Procedure Form to the instructor and together should be prepared to complete Section 1: Student Information, Section 2: Course and Instructor Information, Section 3: Exam Information, Section 4: Exam Delivery and Return Information. 
  • Exams must be scheduled at least 2 business days in advance by the student in order to ensure adequate accommodations. Failure to provide adequate notice may result in the accommodations not being available. 
  • Whenever possible, exams should be e-mailed to projectassist@cccnj.edu.  If an e-mail is not possible, exams may also be delivered in a sealed envelope by the student, the instructor or a department designee (such as the TA).  Exams should be sent the day before the test date whenever feasible.  The DSS secures all exams in a locked file cabinet upon receipt. Upon return, exams will be sealed in an envelope with an office label and signed by the appropriate DSS representative.   
  • For immediate return, exams may be returned by the student in a sealed envelope, or picked up by the instructor or department designee.  Exams may also be delivered the next business day to the instructor’s mailbox by DSS.


Please note the following:

  • All test materials, including calculators, will be checked by DSS prior to the start of the exam. 
  • Cell phones, pagers, student backpacks, hats, bags, etc. are not permitted in the testing room. 
  • Students who are more than a half-hour late of the scheduled start time will not be administered the exam without approval of the instructor. 
  • If a student misses the scheduled exam, DSS will not administer the exam until it receives approval to do so by the instructor.  Instructors may e-mail or call to approve a rescheduled time/date.



Academic Misconduct


DSS serves as an agent to the faculty for exam administration. DSS upholds the College’s Academic Integrity Policy(see Student Handbook), and academic misconduct, of any kind, will not be tolerated. In the event that a student is suspected of academic misconduct, the following steps will be taken:


  • The exam will be taken from the student, who will remain with the proctor, and time will be stopped for those approved for extended testing time. 
  • The professor will be contacted and apprised of the situation, as the ultimate decision is left to the discretion of him/her. 
  • The professor will determine an appropriate course of action and DSS will follow through accordingly.